Guidelines for Authors

PAPERS AND PRESENTATIONS FOR CEOCOR CONGRESS
www.ceocor.eu


Guidelines for the Authors


The papers will be published in the proceedings of the Conference (Electronic Conference
Book issued on memory sticks).
A Review Committee will carefully study all papers submitted. However, they will
not act as “Editor”. It is the responsibility of the Author to keep to the standard format (see
below) and to ensure that the grammar, spelling and punctuation are
correct. The Review Committee may make suggestions for changes to ensure
compliance with the objective of the Technical Session at which the paper is to
be presented.
Commercial or advertising references in the paper and presentation are not permitted.
Papers and presentations shall be unlocked (no password).

1 GENERAL

All texts, abstracts, papers and presentations shall be sent to the presidents of the relevant
commissions:
– Commission 1 : Tom Levy at Tom.levy@syneauxsud.lu
– Commission 2 : Markus Büchler at markus.buechler@sgk.ch
with copy to the Secretariat of CEOCOR at ceocor@synergrid.be before the final dates as
indicated in the call for papers.

2 COMPANY APPROVAL

To ensure that delays do not occur, the Author must obtain official company
authorization and release for publication when submitting the paper. This should be
confirmed as in place at the time of submittal of the paper and the presentation.

3 LANGUAGES

Although CEOCOR recognizes 3 official languages (English, French and
German) texts, abstracts, papers and presentations shall be in the English language only
to allow for as large as possible distribution and transmission of the information throughout
all countries.

4 FORMATS

Texts, abstracts and papers shall be in color WORD or PDF format. Presentations shall be
in color PPS/PPT.

5 ABSTRACTS

Authors shall prepare an abstract of their paper in the English language in approximately
10 lines of text. These abstracts will be published on the web site to inform the interested
participants about the subjects of the conference.
Abstracts should also be used as the introduction part of the papers.

6 PAPERS

In order to ensure uniformity and to allow for inclusion in the Conference Book without
retyping, it is essential that all papers are prepared and typed in accordance with the
following guidelines.
The Conference Book will have the Doctorate format (238mmx174mm), so A4 prepared
papers will be reduced. Therefore, to keep readability as high as possible, do not use too
small characters.
6.1 Length
A typical paper will be 10 – 15 pages in length (including tables, diagrams and
photographs) with a minimum of 5 pages and a maximum of 20 pages.
6.2 Page Size & Electronic Format
The page size shall be A4 (297mm x 210mm). Format shall be in Word, Pdf or similar
format.
6.3 Layout
All pages must be neatly typed in black ink, one side only, single space, 10 or 12
characters per inch at 12 dots per inch. Letter Arial Typeface is preferred.
All pages shall have a 25mm margin on both sides and at the top and bottom.
6.4 Title Page
The title shall be centrally typed, in bold block letters, 100mm from the top of the paper.
Under the title, list the Author/s (the presenting Author first), followed by qualifications,
designations and Company name and address, alongside each Author.
6.5 Numbering
Number each page of the hard copy on the bottom right of each page.
6.6 References
Number references in the order in which they appear in the text. In-text references should
be in normal size type, on the line, in square [ ] brackets.
6.7 Diagrams
Diagrams should preferably be in color for the presentations and for download from the
web site (Members only). As the Conference Book will be printed in black and white, the
different colored curves in the diagrams should be coded (full line, dotted line, symbols at
data points,…).

7 PRESENTATIONS

7.1 Length
According to the program of the conference (see web site), speakers have 20 or 25
minutes of time, question time being after each presentation or after a block of
presentations.
Speakers shall assure not to over-run the allowed speaking time.
Number of slides should therefore be between 25 and 30.
7.2 Format
Slides shall be in Power Point PPS/PPT format.
7.3 Layout
Slides must be clearly seen at normal viewing distances and readily scanned and
understood in less than one minute by the audience. Use two or more slides if necessary.
Character size should not be smaller than 16. Do not use more than 6-7 words per line, 7-
8 lines per slide. Use graphs, bar charts or curves because they are easier to follow.
Tabulated data should not show more than 4 columns and 10 rows per table.
7.4 Practical information and advice
The presentations will be projected using a personal computer and a beamer (digital
projector). All presentations will per block be pre-assembled on a CD or memory stick.
Presentations have to be sent by e-mail to the president of the relevant commission, with
copy to the secretariat of CEOCOR.
It is recommended that the author brings the presentation also on CD or memory stick with
him to the conference. Authors should not “read” the information on the slides but add
value to the slides by explaining.
Speak loudly, clearly and quite slowly to give translators and participants with another
mother language the opportunity to follow the presentation.
Do not forget that the paper is intended for readers and the presentation is intended for
listeners, so do not use the paper for presentation.

8 FINAL CONSIDERATION

The conferences of CEOCOR are an ideal opportunity to meet experts and to exchange
latest information, research results and experiences in the field of corrosion and corrosion
protection.
Your paper, your presentation is the basis for making the conferences successful.
Thank you for being an author on our conferences!
CEOCOR c/o SYNERGRID Avenue Palmerston 4 B -1000 BRUXELLES (Belgique)
Tél. : +32 22 37 11 11 – Fax : +32 22 30 44 80 – ceocor@synergrid.be –
www.ceocor.lu